Notice Writing
1. It’s a means of communication to address a large group of audience.
2. It’s used to inform people about various events or issue, public instructions etc.
3. Used by schools, organisations, government Bodies
4. Important points in notice writing are-
· Box is mandatory.
· Word limit: 50 words
· Personal pronouns are not used
· Use passive form of voice. Write from a third person’s perspective.
· Style & tone of the language should essentially be formal but a notice from an individual (like lost & found notice) can use informal style as well.
· Strictly follow the format
5. General format of a notice are as follows-
NAME OF THE ORGANISATION, PLACE
NOTICE
HEADING
DATE
CONTENT (Example) – This is to bring to the notice of the __ (target group) __ that __ (event_) __ is being organised by the school/organisation, as per the details given below:
Date:
Time:
Venue:
Chief Guest (if any):
For any further details please contact the undersigned.
Sd/-
Signature
NAME (In block letters)
Designation (In brackets)
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Types of notices based on content of the notice
1. Notice of Meeting/ Event
2. Notice of Tour Camp/ Exhibition/ Fair
3. Notice of Lost and Found
Notice – Meeting/ Event
§ Target Group
§ Name of the event
§ Date
§ Time
§ Venue
§ Agenda/Purpose
§ Specific instructions (if any)
§ Contact Person
Que. Write a notice asking office bearers of ABC school, Chandigarh to attend a meeting with principal to discuss science fair to be organised on National Science and technology day. The meeting will be on 29/07/2016 in conference hall from 2:00p.m.-4p.m.
ABC SCHOOL, CHANDIGARH
NOTICE
SCIENCE SOCIETY MEETING
1 JULY, 2016
Office bearers of Science Society are requested to attend a meeting with the Principal as
per the details given below:
Date: 29/07/2016
Time: 2 p.m. - 4 p.m.
Venue: Conference Hall
Agenda: To discuss Science Fair to be organised on National Science & Technology Day.
For further details contact the undersigned.
Signature
VIKRAM SHARMA
(Secretary
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Notice – Tour/Camp/Fair/Exhibition
§ Target Group
§ Event
§ Occasion (if any)
§ Date/Time/Duration
§ Venue/Place of visit
§ Objective – information/appeal/awareness/invitation
§ Fee/Expenses
§ Activities
§ Specific instructions – do’s & don’ts/ things to carry/ visiting hours etc.
Q. Write a notice of an excursion tour to Goa. You are, Sumit the Secretary of Air Force Public School, Mathura.
AIR FORCE PUBLIC SCHOOL, MATHURA
NOTICE
Excursion to Goa
29/07/ 2016
Students’ Council of school organizing a week educational tour to Goa during autumn. Interested senior students can participate and deposit Rs. 500 along parents’ consent letter within five days in school office. For farther details contact undersigned.
SUMIT
(Secretary)
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Notice- Lost/Found
§ Article Lost/Found
§ Date/Time/Place
§ Identification mark
§ Contents
§ Whom to contact/when/where
§ Promise of a reward
Q. Suppose you’re school captain of your school and you’ve found a silver chain with pearl pendant near assembly ground. Write a notice informing students about it.
KV-2, INF LINES, JAMNAGAR
NOTICE
SILVER CHAIN FOUND
Date – 25/07/2016
A silver chain with a white pearl pendant found on last Saturday near assembly ground. Owner may collect it from the undersigned after verification.
( sign)
XYZ
(School Captain)
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4. Marking scheme: Total 4 Marks
i. Heading – ½ marks
ii. Date of issue – ½ marks
iii. Name & designation of issuing authority – ½ marks
iv. Content & expression (accuracy & fluency): 2 ½ marks
v. Word limit – 50 words for the content
vi. Notice must be in a box
Questions asked in past
1. You are Anil/ Anita the school captain of Orchids International School. You wish to call a meeting of the students’ council to discuss the measurers to be taken to check the explosion of crackers in the school premises during Diwali time. Draft the Notice in not more than 50 words.
ORCHIDS INTERNATIONAL SCHOOL, JAMNAGAR
NOTICE
STUDENT COUNCILS MEETING
20/07/2016
Members of students’ council of school are requested to attend a meeting of as per details given-
Date- 24/07/2016
Time- 2:00 -3:00 p.m.
Venue – School auditorium
Agenda- To discuss explosion of crackers on Diwali in school premises
For details contact undersigned-
(sign)
ANITA
(School captain)
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2. You lost titan wrist –watch in your school. Draft a notice, in not more than 50 words, to be placed on your school notice board. You are a student of class XII of Rani Ahalya Devi Senior Secondary School, Gwalior. Sign as Rani/Ram.
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3. You are Vineeta/Vikram, School Pupil Leader of Rani Laxmi Bai Senior Secondary School, Gwalior. Draft a notice for your school notice board in not more than 50 words inviting the names of the students who want to participate in the cultural programme organised in aid of the victims of the recent Assam floods.
4. You are the sports secretary of your school. Write a notice in 50 words asking students to give their names for school hockey team. (Eligibility- class VI to VIII)(1999)
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Some of the common “HEADINGS”
· ATTENTION MUSIC/ SPORTS/ DANCE LOVERS/ FANS (used for organizing events like competition, exhibition, musical nights, sports day, selection for any event etc.)
· BEWARE OF THEIF/ PICKPOCKETES/ MOSQUITO (for warning )
· ATTENTION / ATTENTION STUDENTS/ TEACHERS (write whoever is addressed)
· ADMISSION GOING ON/ ADMISSION OPEN (for admission related notice)
· Write the name of item lost then write lost. For e.g. BOOK LOST
Some common beginning of NOTICE
· All students/ teachers/ class teachers/ residents/ staff members (write whoever is addressed) are here by informed that……
· This is to kindly inform all students/ teachers/ class teachers/ residents/ staff members (write whoever is addressed)…
· Here is a golden opportunity……….
· Applications are invited for….. (recruitment/admission)
· Interested students of…………
Some common conclusion-
· For farther details contact undersigned ….
· Finder will be rewarded…….(in case of lost notice)
· Kindly come with suggestion…
· For more details contact…..(name of the person mentioned besides undersigned)
Some correct ways to write date
· 25/09/2016
· 25-09-2016
· September 25, 2016
QUESTIONS FOR PRACTICE
A. Write a notice for school notice board inviting volunteers for NSS camp.(1992)
B. Write a notice for school notice board inviting names for fancy dress competition.(1991)
C. The Student council of your school has organised an excursion to Kathmandu for the students of class XI and XII during summer vacation. As president of school write a notice for school notice board inviting names in not more than 50 words.(1997/99)
D. As a president of school literary club you are organising a programme for public speaking for the students of class XI and XII standard. As a part of this programme you are inviting some famous TV anchors. Write a notice giving all the details. (2003)
E. As a Head girl/ Head boy you are organising a career counselling session. Write a notice giving details to be displayed on school notice board.(2002)
F. You are the sports captain of King’s Public School. Write a notice to be put up on school notice board informing students about the inter school basketball match. (2000)
G. Your school (Amar Vidyalaya) is organising a cultural evening to collect funds for the slum children. The education minister has consented to be chief guest in the programme. Draft a notice about it in 50 words. You are the school head boy/ Head girl. (2001)
H. Write a notice in 50 words for school notice board inviting articles for school magazine. You are Ramesh, the secretary of your school magazine.(1998)
I. Write a notice for your school notice board regarding the calculator which was lost in your school.(1995)
J. You are Rakesh / Rakhi the secretary of LM resident’s welfare society, Green park extension, Kolkata. Write a notice requesting all the residents of the park to attend a meeting to discuss security problem of your society. (2000 CBSE)
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